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- Process all day-to-day financial transactions, including invoices, purchase orders, expense reimbursements of the Secretariat and its staff.
- Check bills and invoices before payment to ensure that documents are accurate and complete, that budget coding is correctly recorded and that policies and guidelines including specific grant/donor requirements are followed.
- Review and prepare all payment requests and expense reports for the accuracy and completeness before verification by the Chief Financial Officer.
- Maintain the financial filling system in an organised, complete and efficient manner.
- Support with drafting template contracts, check proofs of delivery.
- Assist with preparation of consultancy/ vendor invoices.
- Prepare monthly submissions to the accountant for bookkeeping.
- Support the Chief Financial Officer in preparation of any financial documents.
- Managing petty cash.
- Support with per-diem payments and reimbursements for participants to EaP CSF events.
- Support with preparation of documents for the audits.
- Support the Membership and Governance Manager and Grants & Advocacy Officer in checking financial reports related to FSTPs.
- Work closely with other team members including Event Officer to provide support and financial information as needed for performing various tasks and activities of the Forum.
- Perform any other duties that may be assigned or required.
