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Passerelles Numériques (PN) is a French non-profit organization, created in 2005, operating in Cambodia, the Philippines, Vietnam, and Madagascar. Our mission is to unlock the potential of underprivileged youth by empowering them with innovative education in key digital and soft employability skills. Our goal is that each student finds a quality job aligned with local tech market needs, allowing them and their families to escape poverty in a sustainable way and contribute to the social and economic development of their country.
- Reporting to: Executive Director
- Preferred start date: November 2024
- Duration: Long term contract
- Status: VSI/CDI (depending on profile and location)
- Location: Phnom Penh – Cambodia or Paris – France with frequent missions in Vietnam, Philippines and Madagascar
MISSION: S/he is responsible for managing the financial and administrative actions of the organization. The duties include annual budget preparation and follow-up, controlling, tracking cash flow, analyzing strengths and weaknesses of procedures and tools to propose corrective action plans when necessary and preparing accurate forecasts for the management team. S/he will outline the principal orientations and objectives with a view of adapting to different country contexts and improving efficiency, transparency and sustainability. S/he is directly responsible for the accounting of PN and budget holder for PN Global.
DUTIES AND RESPONSIBILITIES
S/he will be in charge of the following activities;
Accounting for our support office in France (PN Global)
- Maintain the Accounting Tool (QuickBooks)
- Invoice & accounting management: expenses, grants and other accounting transactions in Quickbooks, following procedures
- Create monthly reporting and cash forecast for PN Group.
Administrative tasks
- Lead on all administrative tasks (missions and travels expenses and organization, insurance, …)
- Control the implementation of different process and policy: anti-laundering policy and process, anti-corruption and anti-terrorism at PN Global (control and implementation) and centers (control)
- Manage PN’s group activities as Budget holder.
Payroll & Taxes
- Interface with the payroll provider for PN Global payroll
- Provide absence and variable information to the provider
- Collect and distribute payroll slips
- Update follow-up information on the drive
- Enter Payroll accounting transactions in QB
- Calculate, report and pay the annual Income Tax.
Group Consolidation and Financial Statements
- Close the books of PN Global
- Ensure proper application of the regulations and accuracy of the accounts
- Consolidate both the PN Global and the PN Group
- Produce Financial Statements and Appendix to the Accounts for both consolidations and annual report
- Ensure the financial documents are reviewed by the auditor and have the board approve the Financial Statements.
Audits
- Leads the global audit of the group and the association by the PN Group auditor, in collaboration with the financial managers of all group entities.
- Participates in the local financial audit of the local entities by the local statutory auditors, in collaboration with the local financial manager
- Leads the audit of the AFD projects at the end of phases 1 and 2, in collaboration with the local financial managers.
- Launches and leads internal audits within the entities.
Group Budget and Forecasts
- Define the budget guidelines with the management, distribute to Centers
- Prepare PN Centers (PN Group) and PN Global budgets
- Support Centers’ budget preparation
- Consolidate budgets and prepare them for validation
- Collect monthly reports and cash forecast from the centers
- Establish the PN Group and PN Global cash forecasts, consolidate them and have the Interco transfer approved by the Treasurer.
- Supervise the centers’ cash levels.
Processes and tools
- Maintain and update the procedures and tools
- Control the accounting processes: closing, petty cash, bank, transfer, cash flows, and improve them when needed.
- Be responsible for the consolidation and updates of the procedure manual, of its accuracy and completeness.
Support Fundraising activities
- Support the fundraising team in setting yearly fundraising objective for all PN entities
- Support the Fundraising team’s drafting of proposals with budget elements and guidelines (country budgets, cost per student, analysis, etc.)
- Support the financial reporting process to donors with administrative and financial data (budget actuals, financial statements, etc.).
- Lead on AFD financial follow up and reporting
Coordination & Center support
- Review monthly center reporting, compile data for cash forecast presented at the global management committee
- Lead and coordinate the Finance weekly meetings:
- Teams share and exchange recent activities
- Coordinate and plan the monthly accounting activities
- Participate to the hiring of the centers’ finance managers
- Ensure proper training of the team on financial matters.
Other
- Actively contribute to cross centers information sharing and common projects
- Liaise with colleagues and work flexibly
- Attend steering committee and operation committee
