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The Secretariat of the Eastern Partnership Civil Society Forum is accepting applications for the position of Finance Manager.
The selected candidate will be responsible for the financial management of a large EU-funded project, which includes a sizeable Financial Support to Third Parties (FSTP) component. The role will be based in Brussels, Belgium.
Specific duties include:
- The Finance manager carries out general and current monitoring of financial processes and manages the financial procedures of the project
- Monitors cash inflows and outflows
- When necessary and at the request of the Project Manager and/or Project Management Board (PMB) members, attends PMB meetings, has no voting rights, but answers questions related to the financial situation of the project
- Provides financial analysis for planning and decision-making of the Project Manager, Director of the EaP CSF and PMB
- Develops the project budget Amendment. Coordinates the Partner’s budget changes. Consolidates all budget changes and submits for final approval
- Works in close cooperation with the Project Manager and coordinates the Project's Financial Unit. Coaches, upon necessity, partner Finance Managers on financial issues.
- Participates in procurement procedures, announcement of tenders, applications for hiring employees, upon necessity
- Prepares contracts and liaises with service-providers and consultants to ensure satisfactory delivery of services on behalf of EaP CSF
- Collects and verifies financial reports of partners' Finance Managers
- Collects information from partners and maintains the FSTP financial tracker
- Supports the local partners in the creation of a common fundraising and financing instrument
- Provides regular information on the financial status of the project to LA and Project Manager, PMB
- Suggests project partners on the improvement of the partners' financial procedures and processes
- Together with the EaP CSF Chief Financial Officer (CFO) collaborates with auditors to ensure that records and documents are prepared in compliance with EU regulations, local law, and internal regulations
- Collaborates with the accountant in the verification of project documents
- Prepares project financial reports, with all relevant supporting documents, as per donor requirements
- Processes a limited number of financial transactions, including invoices, and purchase orders, and submit for final approval to the EaP CSF Chief Financial Officer (CFO)
