Applicant's Guide

How to write a cover letter for a work-study program ?

Do you want to get an interview for a work-study program? Do you need some tips on how to write a cover letter? If so, reading this article should give you some tips! In addition to your resume, recruiters often ask you to include a cover letter with your application. How to write a good cover letter? How to stand out? What elements should be included in a letter for a work-study program? We will guide you !

Before writing your cover letter

1# Gathering information about the structure

The first thing to do when looking for a job is to find out about the organization. Who is the founder? What is the mission? What are the values? What are the organization's challenges? What are its news? By gathering this information, you will be able to build the first bridges between yourself and the organization.

2# Why is the work study program right for you ?

When you read the job offer, ask yourself if your profile and background are consistent with the tasks to be performed. How would you be the right person to respond? What skills can you contribute to the organization during this work-study program? Where does your motivation come from for this work-study position? What would make the difference between you and another candidate for this work-study program?

Writing the cover letter for the work-study program

3# The structure of your letter

First, to write a cover letter, you can mention the purpose of your application by specifying the terms of your work-study contract.

⇹ For example: "Application for a 1-year apprenticeship (or professionalization) contract, starting in September 2023"

Then, the cover letter for the work-study program takes the same structure as a letter for a full-time job. It consists of 3 paragraphs:

A paragraph about the company

In which you express your interest in the organization and the proposed assignment. To stand out from the crowd, you can, for example, try a hook based on something you found on their website, in the work-study offer or in their news! In impact companies, the interest in the mission is often what can make the difference in the eyes of SSE recruiters.

A paragraph about you

Here you highlight your skills and develop 2 or 3 experiences related to the organization's mission.

You X the company

In this last paragraph, show them the benefits of a future collaboration with you! You can talk about what you would like and could bring to the company. You can also mention the coherence of the position with your future professional project.

4# To each experience, its own example !

In order for a recruiter to understand how your profile is interesting for their position, illustrate each experience with a concrete example, always related to the missions and skills required for the work-study program.

⇹ For example, if versatility is a required skill for the position, here's how you could present your experience: "Between the operational management of the place, the ability to be present for people and to coordinate with the team, my volunteer participation in several sporting events, allowed me to develop my adaptability and versatility."

5# Avoid copy/paste

Recruiters will only retain letters that stand out from the crowd! To succeed in this mission, one piece of advice: avoid copying and pasting! Taking ready-made sentences from a cover letter template on the internet or writing the same letter for all your applications could indeed be a disservice to you. On the one hand, this will be felt when reading, and on the other hand, writing sentences that come from you will allow the recruiter to better understand your personality! To personalize your letter, you can for example express your feelings about the mission or the company's commitment.

⇹ Here is an example of a personalized hook: "As a sailing lover and a witness to the pollution of our seas and oceans, your commitment to the reduction of plastic waste has made me want to apply for your work-study offer."

You can also use some keywords used by the organization on its website to adapt your communication to theirs.

6# Tools to build your letter

If you are more of an old-fashioned person, you can opt for a handwritten letter. Otherwise, there are word processing tools like Word or Open Office to write it. With these tools, you can choose your font, build a nice layout and correct your mistakes. In fact, you have an option to underline your spelling mistakes! Not bad, right?

7# Small details matter!

Alineas, commas, spaces between each line (1.15 or 1.5) and between paragraphs, a well readable font, are all details that will make reading easier for the recipient.

8# A greeting

To address any cover letter, a greeting must appear at the end! Here are 3 examples of politeness formulas you can use as inspiration:

⇹ "Looking forward to hearing from you, please accept, Madam, Sir, my sincere regards."

⇹ "Please accept, Madam, Sir, my best regards."

⇹ "Hoping that my application will hold your attention, please accept, Madam, Sir, my distinguished consideration."

Proofreading and sending the cover letter

9# Warning about mistakes !

Once your letter is written, proofread it well or have it proofread by someone close to you, because spelling mistakes can be a problem for some recruiters.

10# Sending your cover letter

In general, the ideal format for the letter is the pdf! Once finalized, if your cover letter is in word format or in another format, you can download it in pdf format to send it.


Here is a sample letter

In this example of a cover letter, the student is in the 2nd year of a Bachelor's degree in Sustainable Development, specializing in communication and is looking to complete his 3rd and final year in a work-study program.

Last name First name

Postal code/City

Tel

Mail

Last name First name or company name of the addressee

Address

Postal code/City

Done at..., on...

Subject: application for the position of CSR communications manager on a work-study basis.

As a student in the second year of the Bachelor's degree in Sustainable Development, specializing in communication, I was interested in your offer for a work-study communication manager. Sensitive to local, organic and short circuit productions, I would like to promote the work of your market gardeners.

My Bachelor's degree has enabled me to develop skills in creating and managing sustainable communication strategies that are coherent both in their messages and in their techniques. I would like to apply these skills to help you create a strategy aligned with your values, your commitments, while sharing techniques to reduce the impact of all your digital productions.

Joining (Name of the company) for a work-study program would be for me the opportunity to apply my theoretical knowledge to the service of field actors, drivers of the ecological transition through their work. Wishing to continue in this professional path, understanding your communication issues would also be a real asset.

I am at your disposal for any further information, and please accept, Madam, Sir, the expression of my respectful greetings.

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