Entrepreneurship in the territories: is it the right time?
Validity Foundation (formerly the Mental Disability Advocacy Centre – MDAC) is seeking an experienced Finance Officer to coordinate effective financial administration of Validity’s EU co-funded initiatives.
The post holder will hold overall responsibility for ensuring effective financial administration of Validity’s EU co-funded initiatives in close cooperation with members of the EU programs team. This is a full-time post for a finance professional who will have a key role in developing and maintaining effective financial control and reporting procedures for multiple consortium projects where Validity is the lead partner, or as a co-beneficiary. The ideal candidate will have a professional finance and/or accounting qualification, be experienced in project- and grant-based financial administration, and have a demonstrated track-record in effectively administering international initiatives comprised of multiple co-beneficiaries.
A highly-organised and methodical individual is sought to keep track of spending on EU co-funded grants, drawing on their strong knowledge of eligibility criteria for EU funding, possessing a keen attention to detail, and holding a strong sense of accountability. They will provide ongoing monitoring and reporting on project budgets including consolidated consortium-level analyses, assist in the preparation of forecasting, budget consumption and amendment requests, and will act as the contact point for Validity staff and partners on fulfilment of contractual funding requirements.
Job description and person specification: PDF.
Role Description
- Responsible for all aspects of financial administration of Validity’s EU co-funded initiatives (CERV and JUSTICE 2021-2027 Programmes), including the creation and maintenance of internal processes for booking and monitoring Validity and consortium-level spending, evaluating costs against approved grant budgets, collating and controlling required supporting documentation
- Maintaining accurate and up-to-date financial records using Microsoft Excel-based tracking systems, liaising with Validity’s bookkeepers and finance team, reconciling data from Validity’s accounting system with grant-based tracking systems, bank statement, etc.
- Developing strong and effective working relationships with finance and administrative staff from Validity’s partner organisations on EU co-funded initiatives, acting as a point of contact for finance-related queries, collecting and controlling financial reports and supporting documentation on an ongoing basis, and working with colleagues to identify and rectify any issues
- Ensuring smooth progression of contracting, invoicing and payment processes in relation to services for EU co-funded projects, in accordance with EU financing rules and Validity’s Finance Policy, confidently liaising regularly with Validity’s staff, contractors, suppliers, partners, volunteers, banks, and others, as required
- Handling and processing human resources-related documentation including timesheets, contracts and amendments, and preparing correspondence to donors as needed.
- Assisting booking of travel, accommodation and event-related logistics as requested, and processing expense claims.
- Contributes to the work of preparing internal financial reports and donor reports in a variety of formats, and regular financial routines including month-end and year-end closing and reconciliation
- Organising and filing documentation in Validity’s physical and electronic finance and administration files (SharePoint)
- Contributing to financial and administrative aspects of new project applications.
- Other tasks commensurate with the role
