Executive and administrative Assistant - Paris

short term contract
Paris, France
Partial remote possible
5 yrs of exp.
Posted on 02-02-2023
Start : September 2023
> End : December 2023

Panther - PANdemic preparedness for Health and Emerging infections’ Response

contribuer au contrôle de futures épidémies et pandémies à travers une plateforme flexible de recherche clinique, soutenant la préparation et la réponse rapide aux infections émergentes

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Panther - PANdemic preparedness for Health and Emerging infections’ Response did not yet communicate its impact measurement.
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Position Objective

The Executive and Administrative Assistant is primarily responsible for the administration and secretary of the General Delegate and Board. S/he will also provide support to the team as appropriate. S/he reports to the General Delegate.

Specific Job Responsibilities


· To take notes during meetings (Board meetings, Monthly Meetings, Leadership meetings, Executive meetings etc, upon needs)

· To write minutes after meetings

· To prepare documents


· To support the General Delegate in organisation and planning activities

· To organize travel, itineraries, booking train and flight tickets directly, arranging visas, preparation of travel agenda and supporting documents;

· To organize meetings, conference registrations, maintaining and updating agenda, arranging logistic support for meetings as required

· To assist the GD in monitoring of specific projects

· To assist the GD in preparation of PPT presentation

· To prepare and edit correspondence, communications, presentations and other documents

· To receive and interact with incoming visitors

· To interact with external partners


· To support the GD in organisation of Board and General assembly meetings, including the logistics and meeting preparation.

· To organize travel, itineraries, hotel booking and all logistics of Board members.

· To record, transcribe and distribute minutes of Board meetings with the support of the Secretary of The Board


· To organise Team meetings and conferences, including travels and accommodation of invited experts if necessary,

· To organize planning of meetings

· To participate to Meetings if necessary and organize minutes

· To link with the CRC19 Coalition – https://covid19crc.org/


· Filing of key document and maintenance of PANTHER Sharepoint

· Support legal counsel in administration and filing of documents (e.g., contracts, MoUs, administrative documents, etc.)

· Maintain contact database (CRM)


· We are looking for a team player, agile and versatile, who can deal with many topics and has good writing skills. As a key member of PANTHER, you can take initiatives and exercise good judgement. You communicate well with our partners and stakeholders, while respecting confidentiality; you speak English and French fluently (African languages would be a plus!).

· As you pay attention to details and accuracy, you follow up on projects and make sure things get done, all the better than you plan well ahead!

· You have ideally gained some experience internationally in Global health, a life sciences company or an NGO in the humanitarian field, ideally working with/in Africa.

· You have been at least five years as the trusted personal assistant of a senior leader and you have been interacting with Board members.

· Obviously, you are Word, Excel and Powerpoint savvy, and also agile with Sharepoint or other database and filing system.

You have a bachelor’s degree? Including some legal studies? this is a plus!