Executive and administrative Assistant - Paris - Panther - PANdemic preparedness for Health and Emerging infections’ Response - 02/03/2023

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Panther - PANdemic preparedness for Health and Emerging infections’ Response

contribuer au contrôle de futures épidémies et pandémies à travers une plateforme flexible de recherche clinique, soutenant la préparation et la réponse rapide aux infections émergentes

💡 SSE organization

This structure is based on a principle of solidarity and social utility: its management is democratic and participative, and its profit-making potential is limited. It may be an association, cooperative, foundation, mutual or ESUS company.

Website
Nonprofit organization
< 15 persons
Health

Panther - PANdemic preparedness for Health and Emerging infections’ Response did not yet communicate its impact measurement.

This structure did not communicate to us the labels or certifications that it was able to obtain.

Position Objective

The Executive and Administrative Assistant is primarily responsible for the administration and secretary of the General Delegate and Board. S/he will also provide support to the team as appropriate. S/he reports to the General Delegate.

Specific Job Responsibilities

Redaction

· To take notes during meetings (Board meetings, Monthly Meetings, Leadership meetings, Executive meetings etc, upon needs)

· To write minutes after meetings

· To prepare documents

Organisation

· To support the General Delegate in organisation and planning activities

· To organize travel, itineraries, booking train and flight tickets directly, arranging visas, preparation of travel agenda and supporting documents;

· To organize meetings, conference registrations, maintaining and updating agenda, arranging logistic support for meetings as required

· To assist the GD in monitoring of specific projects

· To assist the GD in preparation of PPT presentation

· To prepare and edit correspondence, communications, presentations and other documents

· To receive and interact with incoming visitors

· To interact with external partners

Governance

· To support the GD in organisation of Board and General assembly meetings, including the logistics and meeting preparation.

· To organize travel, itineraries, hotel booking and all logistics of Board members.

· To record, transcribe and distribute minutes of Board meetings with the support of the Secretary of The Board

Team

· To organise Team meetings and conferences, including travels and accommodation of invited experts if necessary,

· To organize planning of meetings

· To participate to Meetings if necessary and organize minutes

· To link with the CRC19 Coalition – https://covid19crc.org/

Administration

· Filing of key document and maintenance of PANTHER Sharepoint

· Support legal counsel in administration and filing of documents (e.g., contracts, MoUs, administrative documents, etc.)

· Maintain contact database (CRM)

· We are looking for a team player, agile and versatile, who can deal with many topics and has good writing skills. As a key member of PANTHER, you can take initiatives and exercise good judgement. You communicate well with our partners and stakeholders, while respecting confidentiality; you speak English and French fluently (African languages would be a plus!).

· As you pay attention to details and accuracy, you follow up on projects and make sure things get done, all the better than you plan well ahead!

· You have ideally gained some experience internationally in Global health, a life sciences company or an NGO in the humanitarian field, ideally working with/in Africa.

· You have been at least five years as the trusted personal assistant of a senior leader and you have been interacting with Board members.

· Obviously, you are Word, Excel and Powerpoint savvy, and also agile with Sharepoint or other database and filing system.

You have a bachelor’s degree? Including some legal studies? this is a plus!

Panther - PANdemic preparedness for Health and Emerging infections’ Response

contribuer au contrôle de futures épidémies et pandémies à travers une plateforme flexible de recherche clinique, soutenant la préparation et la réponse rapide aux infections émergentes

💡 SSE organization

Website
Nonprofit organization
< 15 persons
Health

Panther - PANdemic preparedness for Health and Emerging infections’ Response did not yet communicate its impact measurement.

This structure did not communicate to us the labels or certifications that it was able to obtain.

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