About Bibliothèques Sans Frontières
Founded in 2007, Bibliothèques Sans Frontières (Libraries Without Borders) is an NGO that empowers vulnerable populations by sharing culture, education and information. It implements inclusive and innovative projects in 30+ countries, enabling people affected by crises and precarity to educate themselves, dream and (re)build their lives.
BSF's approach is based on an inclusive, participatory, and learner-centered pedagogy. It is built on three main pillars:
- Selecting educational and playful content adapted to the final beneficiaries (profile, language(s) spoken, literal level, objectives), whether physical and/or digital. To date, the BSF database contains over 50,000 digital contents in more than 36 different languages
- Disseminating this content using innovative offline digital tools, enabling users to access this content from their smartphone, tablet, computer, or even e-reader:
- The Ideas Box: a multimedia library in kit form, that can be deployed over 100 m2 in less than 20 minutes, containing both paper and digital documentary resources, an offline internet server along with computers and tablets, board games, films… This genuine toolbox can be used to set up educational and school activities, train-the-trainer courses, as well as human development activities such as theater workshops and games.
- The Ideas Cube: an autonomous and ultra-portable server that works without an Internet connection to provide access to information in the most remote locations. The Ideas Cube creates a Wi-Fi hotspot to information in the most remote locations. The Ideas Cube creates a Wi-Fi hotspot to which users can connect using a smartphone, tablet or computer to access thousands of educational, cultural or training resources.
- Training local partners and future users of the devices in the use of these tools but above all in cultural mediation around the selected content to facilitate the appropriation of the project and its impact.
At BSF, decisions are only based on the applicant’s skills and qualities regarding its needs of recruitment within a respectful and inclusive process. BSF hires and employs individuals regardless of their gender identity, sexual orientation, religion, cultural or ethnic background, or disability.
Context
As part of its growing presence in the Middle East, Bibliothèques Sans Frontières (BSF) implements educational and cultural projects that support access to information, informal learning, and psychosocial well-being in contexts affected by crisis or vulnerability.
To ensure efficient implementation of its projects in Lebanon, BSF is recruiting a Support functions Officer to support daily operations on the ground. The Support functions officer will be based in Beirut, Lebanon, working under the supervision of the Regional Support Coordinator (Amman) and in close coordination with the regional office teams.
This position aims to strengthen BSF’s operational capacity in Lebanon by handling administrative, financial, and logistical tasks to facilitate the smooth implementation of ongoing and upcoming projects in the country.
Position Objectives
BSF is recruiting a Support functions Officer to be responsible for supporting the daily operations of BSF projects in Lebanon, ensuring smooth and effective implementation in terms of administrative, financial, and logistical aspects.
The Support functions Officer will be based in Beirut, Lebanon, working under the direct supervision of the Regional Support Coordinator (based in Amman) and in close coordination with the field teams and BSF headquarters in France.
The main objectives of the position include:
- Supporting financial management, including preparation of documents, tracking expenses, and assisting in financial reporting.
- Carrying out procurement and logistics procedures in line with BSF policies and donor requirements.
- Providing day-to-day administrative support to the regional office.
- Assisting in maintaining HR files and procedures
- Contributing to document organization, asset tracking, and inventory management.
Key responsibilities
The Support functions Officer will be responsible for the following key tasks:
1. Financial Support
- Support the monthly financial closure process, including collecting and reviewing supporting documents.
- Assist in budget tracking, forecasting, and reporting in collaboration with the Regional Support Coordinator and the HQ.
- Maintain accurate filing and archiving of all financial documents, ensuring compliance with donor and internal procedures.
- Prepare and process payment requests and ensure timely follow-up with vendors and service providers.
2. Procurement and Logistics
- Follow BSF’s procurement procedures for goods and services, including preparing purchase requests, RFQs, selection memos, and purchase orders.
- Track deliveries, manage inventories, and update the asset register regularly.
- Support logistics for field missions, training sessions, and events, including booking venues, accommodations, and transport.
- Ensure proper documentation and archiving of all logistics-related processes.
3. Administrative and HR Support
- Assist in maintaining HR files, tracking staff leave, and supporting recruitment logistics.
- Coordinate with local service providers and support contract follow-ups (insurance, phones, office maintenance, etc.).
- Support onboarding of new team members and consultants.
- Maintain organized filling of administrative documentation in both physical and digital formats.
- Assist with the national registration procedures and ensure compliance with national regulatory obligations
4. Collaboration and Internal Coordination
- Work closely with the Regional Support Coordinator and project teams across the region.
- Support coordination between the Beirut office and the Regional Office in Amman, as well as with other field offices when relevant.
Recruitment conditions
- Status: Local fixed-term contract – 1 year, renewable
- Start Date: 01/09/2025
- Location: Beirut, Lebanon
- Travel: Occasionally - within the region if needed
- Salary: According to BSF salary grid and based on experience
- To learn more about BSF: www.bibliosansfrontieres.org